How do I calculate my PTO balance?

Add your starting balance to the hours you have earned, then subtract the hours you have used. To find hours earned, divide your annual PTO hours by your pay periods per year and multiply by the periods completed.

How much PTO do I earn per pay period?

Divide your annual PTO hours by your number of pay periods. Eighty hours a year on a biweekly schedule gives 3.08 hours per period. The same 80 hours paid monthly gives 6.67 hours.

How many days is 80 hours of PTO?

Eighty hours is 10 days on a standard 8 hour schedule. On a 7.5 hour schedule it is 10.67 days. Divide your hours by your normal workday length.

What does PTO stand for?

PTO stands for paid time off. It is leave you take while still being paid, and it may cover vacation, sick days, and personal days in one combined bank.

What is an accrual cap?

An accrual cap is the maximum PTO you can hold at once. When you reach it, you stop earning more until you use some time off. Caps are often set at 1.5 or 2 times your annual allowance.

Why is my PTO balance different from my payslip?

Payroll systems round differently, may accrue at the start or end of a pay period, and may already deduct approved future time off. Waiting periods for new hires also affect the figure.

Do unused PTO hours carry over to next year?

It depends on your employer. Some carry the full balance, some cap what carries over, and some reset it to zero. A few states restrict resetting earned vacation, so check your state rules and your handbook.

How many PTO hours is two weeks?

Two weeks is 80 hours for someone working 40 hour weeks. On a 37.5 hour week it is 75 hours.

How do I calculate PTO payout?

Multiply your unused PTO hours by your hourly rate. If you have 80 hours and earn $25 an hour, your gross payout is $2,000. Subtract tax withholding to get your take home amount.

How much tax comes out of a PTO payout?

Most employers withhold 22 percent for federal income tax, which is the IRS supplemental wage rate for payouts under $1 million. Social Security and Medicare add 7.65 percent. State tax depends where you work, so total withholding often lands between 25 and 40 percent.

Does my employer have to pay out my unused PTO?

It depends on your state and your company policy. States including California, Colorado, Montana, and Nebraska treat earned vacation as wages that must be paid out. Most other states leave it to the employer's written policy.

Is PTO paid out at my full hourly rate?

Usually yes, but not always. Some employers pay a reduced rate on unused time, and some cap how many hours they will pay. Your employee handbook sets the rate.

Can I convert PTO days into hours?

Multiply your days by the hours in your normal workday. Ten days on an 8 hour schedule equals 80 hours. Use your actual shift length rather than a standard 8 hour day.

Do I get paid for unused sick leave?

Usually not. Most states that require paid sick leave do not require a payout when employment ends. Some employers pay it voluntarily, so check your handbook.

How is PTO payout calculated for salaried employees?

Convert your salary to an hourly rate first. Divide your annual salary by your weekly hours multiplied by 52. Then multiply that hourly rate by your unused PTO hours.

When will I receive my PTO payout?

It normally arrives in your final paycheck. Each state sets its own deadline for final pay, ranging from your last day of work to the next scheduled payday.

About PTO Calcs

PTO Calcs is a free set of online calculators for paid time off. We help employees and HR teams answer one question fast: how much time off do I have, and what is it worth?

Every tool on this site runs in your browser. You get an answer the moment you type. There is no account, no email form, and no cost.

Why we built this

Working out paid time off is harder than it should be.

Your company gives you an accrual rate. Your pay stub shows hours, not days. Your handbook uses terms nobody explains. When you leave a job, nobody tells you what your unused days are actually worth.

Most people end up guessing, or building a spreadsheet, or asking HR and waiting three days for a reply.

We built PTO Calcs so you can stop guessing. Type your numbers in. Get your answer. Move on with your day.

Who uses PTO Calcs

Employees who want to check their leave balance before booking a holiday, or work out what their unused PTO is worth before they resign.
HR and payroll teams who need a quick second opinion on an accrual figure without opening the payroll system.
Hourly and shift workers whose PTO builds up per hour worked rather than per pay period.
Small business owners who run time off by hand and want to check their math.

How our calculators work

Each calculator uses the standard accrual and payout formulas that payroll systems use.

For accrual, we take your annual PTO allowance and divide it across your pay periods, or apply your per-hour accrual rate to the hours you worked. For payout, we multiply your unused hours by your hourly rate.

We show you the formula on every page. You can check our math yourself.

Nothing you type gets sent to us. The calculation happens on your own device.

What we are not

We are not a law firm, a payroll provider, or an HR consultancy.

Paid time off rules change by state, by industry, and by employer. Your company handbook and your state law always come first. Our numbers are estimates to help you understand your situation, not a final figure to act on.

If your payout is disputed, or a large sum is involved, talk to your HR department or an employment lawyer.

Where our information comes from

Our accrual formulas follow standard payroll practice. Where we mention sick leave rules, we base them on published state statutes and Department of Labor guidance.

We review our calculators and our content regularly. When a rule changes, we update the page.

Contact us

Found a bug? Want a calculator we do not have yet? Tell us on our contact page.

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