Free PTO Calculator: Know your PTO balance in seconds

Free calculators for PTO accrual, pro-rata leave, sick leave, vacation pay, and more. No sign-up, no spreadsheets, just your numbers.

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100% free, no sign-up

Works for PTO, sick leave, and vacation

Built for HR teams and employees

Covers 2026 accrual rules

Calculate your PTO balance

Enter your details below to see your current balance instantly.

Your balance at the start of the year, or 0 if you started from nothing.

Two weeks is usually 80 hours. Three weeks is 120 hours.

Count the pay periods since your balance started or reset.

Advanced options

Some employers stop your accrual once you reach a set balance. Check your handbook.

Your current PTO balance 0 hours 0 days
You earn per pay period0
Earned so far0
Starting balance0
Already used0
Balance remaining0
Equal to work days0
Projected by year end0

This is an estimate. Your employer's payroll system holds the official balance. Accrual rules and caps depend on your company policy.

How it works

1

Enter your details

Add your pay, accrual rate, or start date, whichever the calculator you're using asks for.

2

See instant results

Your balance, payout, or leave loading amount calculates immediately, no waiting, no email required.

3

Plan with confidence

Know exactly where you stand before you request time off or check your payslip.

Explore our calculators

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Calculate accrued paid time off per pay period, milestone, or calendar year automatically.

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Manage and project sick leave compliance metrics in line with federal and state regulations.

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Calculate intermittent or continuous FMLA balances and tracking frames accurately.

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Holiday Pay

Compute standard and statutory premium holiday wages for hourly and salaried employees.

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Overtime

Determine exact overtime and double-time wage rates based on custom shift structures.

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Why your PTO balance is easy to get wrong

Accrual caps often catch employees by surprise. Many companies enforce strict limits on how many hours you can accumulate before your balance stops growing. Without proactive tracking, you might continue working under the assumption that you are banking time off, only to find your hard-earned hours capped and lost forever.

Furthermore, payroll systems operate on rigid mathematical cycles. Mid-month hires, partial-pay periods, and manual entry adjustments frequently lead to tiny, compounding errors. A 0.05 discrepancy per pay period seems negligible at first, but over a fiscal year, it results in missing days that delay your scheduled breaks and complicate HR audits.

PAYROLL DETAIL REPORT

  • Accrued YTD: 120.00 Hours
  • Cap Limit Policy: 120.00 Hours
  • Uncapped Math Variance: -4.50 Hours
Accrual capped: 15.5 hours forfeited

Frequently asked questions

What is PTO?

PTO stands for Paid Time Off. It is a policy that provides employees with a pool of compensated hours or days that they can use for vacation, sick leave, personal time, or other personal needs, while still receiving their regular pay.

PTO calculation depends on your company's accrual policy. Typically, it is calculated by dividing your total annual PTO allowance by the number of pay periods in a year, or by tracking hours worked multiplied by a specific accrual rate.

Yes, our PTO calculators are completely free to use. You can perform as many calculations as you need for various schedules, rates, and policies without any charges.

No, you do not need to create an account or sign up to use our tools. Simply select a calculator, enter your details, and see your calculated PTO results instantly.

Choose the Accrual Calculator if you earn a set amount of PTO hours per pay period or work hour. Choose the Balance Calculator to figure out your current remaining time off after taking scheduled leaves.

Ready to know exactly where you stand?

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